At Ammonite, we understand that managing assessments in the Australian Vocational Education and Training (VET) sector can be complex and time-consuming. That’s why we’ve introduced a powerful new feature in our Training Organisation Management System (TOMS) designed to simplify and enhance your training processes: the Training Record of Assessment. This evolution of the familiar trainer sign-off and administrative compliance task will revolutionize the way trainers manage assessments.
Streamlined for Simplicity: One Comprehensive Document
In the past, trainers had to manage multiple documents and processes when verifying completion of assessments. With TOMS’ new feature, this is a thing of the past. The system now automatically verifies the completion of prerequisites, computer-marked tasks, and third-party reports—all within a single, printable document.
By consolidating these verification steps into one comprehensive record, we’ve made it easier than ever for trainers to track every aspect of the assessment process. This streamlined approach not only saves valuable time but also ensures compliance with regulatory standards, providing an audit-friendly trail for every assessment completed.
Comprehensive Assessment Checklist for Trainers
We know that attention to detail is key when it comes to compliance with ASQA standards, so we’ve designed a detailed assessment checklist that covers all aspects of the process, from authenticity checks to flexibility checks. The checklist is fully aligned with ASQA’s requirements, helping trainers ensure that every assessment is valid, fair, and compliant.
Trainers can quickly and easily mark each step as satisfactory, not satisfactory, or select all for fast and clear indication of results. This functionality reduces the risk of missing crucial verification steps and ensures assessments are completed efficiently and to the highest standard.
Built-in Trainer Declaration for Accountability
Accountability is central to the VET sector, and with our new feature, we’ve made sure trainers can easily affirm the fairness and validity of every assessment they complete. At the bottom of the assessment record, trainers are prompted to complete a declaration that includes fields for their name, signature, and date. This declaration further reinforces the integrity of the assessment process and provides a clear record of trainer accountability.
Generate a Professional, Branded PDF with One Click
Once all verification steps are completed, trainers can generate a professional, branded PDF of the entire assessment record with just a single click. This document not only serves as an easily accessible record for internal purposes but is also ready for audits, providing everything needed to demonstrate compliance in a clean, organized format.
Why This Matters for You
With TOMS’ new Training Record of Assessment feature, trainers using TOMS will benefit from a simplified, efficient, and compliance-focused assessment process. Key improvements, such as the integration of multiple verification steps into a single document and a detailed ASQA-aligned checklist, make this tool indispensable for training organizations seeking to maintain high standards while reducing administrative overhead.
At Ammonite, we’re dedicated to helping your training organization thrive by providing innovative solutions that streamline your workflows, ensure compliance, and give you more time to focus on what really matters: delivering quality education.
Explore the power of the new Training Record of Assessment feature in TOMS today, and see how it can transform the way you manage assessments in your training organization.